[COMPANY] PRIVACY NOTICE & COOKIE POLICY

HOW WE COLLECT YOUR PERSONAL DATA

• Registration. We collect the mandatory information required to create your user account and to register for the services we provide on our website, meaning your name, email address, and password [to be completed depending on your registration fields].
• Messages, postings and uploads. We collect personal data from you when you provide, post or upload it to our website, such as when you register for a program, when you upload deliverables (e.g., documents, presentations, audio/video files) submitted as part of your participation in a program, when you chat or message with other members of the community, post announcements, or use public message boards.
• Technical information. We keep a record of any correspondence between you and us, such as information that you send when you report a problem with our website or service.
• Any other information relating to you which you may provide to us.

HOW LONG WE RETAIN YOUR PERSONAL DATA

HOW WE USE YOUR PERSONAL DATA.

• allow you to take part in the innovation programs on our website;
• enable you to personalize your user profile/account;
• send you service-related information (e.g., confirmation of your registration in a program) by email and/or any other communication means;
• enable you to communicate and interact with other community members, such as team members, mentors, jury members and/or the organizers of a program (e.g., team member messages or invitations to join a team);
• publish an announcement that you are a finalist or winner of a program;
• give you access to our support services to enable you to communicate with us;
• keep our website secure and safe;
• notify you about changes to our services;
• administer our website, including for troubleshooting, access, data analysis, testing, research, analytic and survey purposes;
• improve our website to ensure that content is presented in the most effective manner; and
• comply with our legal obligations, including court orders and other legal or regulatory requirements.
• measure or understand the effectiveness of advertising and to deliver relevant advertising to you;
• target you for ads on social media platforms (like Facebook);
• send you, in accordance with applicable laws and where required, with your consent, marketing materials and suggestions of our services (e.g., up-coming programs) that may interest you;

HOW WE SHARE YOUR PERSONAL DATA

• Agorize SAS which is the company hosting and maintaining the platform
• our sub-contractors, who are technical (e.g., cloud computing platforms, data and content management and transmission systems, search engine providers, etc.) or analytics providers; and
• the company that has sponsored a challenge, its administrators, mentors and jury members, or other persons to whom it has granted access to your personal data for the sole purpose of administering the program. We have entered data sharing arrangements with the companies with whom we co-organize a program to ensure compliance with data protection laws;
• social media platforms that may provide you with connecting services to use our website;

• it is explicitly requested by you (e.g., when registering through social media authentication);
• if we are required to do so by law or in a good faith belief that disclosure is reasonably necessary to respond to claims asserted against us, to comply with legal proceedings, in the framework of an investigation, or protect the rights, property or personal safety of [Company Name] or its members;
• if we sell or buy any business or assets, we may disclose your personal data to the prospective seller or buyer; and
• if all or part of our assets are acquired by a third party, your personal data may be included as transferred assets.

THE LEGAL BASIS FOR DATA PROCESSING

• as necessary to provide the services on our website and fulfill the Terms and Conditions;
• consistent with your consent, which you may revoke at any time through your profile page;
• as necessary to comply with our legal obligations;
• as necessary for our legitimate interests, including our interests in providing an innovative, personalized, and effective service to our users and partners, unless those interests are overridden by your interests or fundamental rights and freedoms that require protection of personal data.

DIRECT MARKETING E-MAILS AND TARGETTED ADS ON SOCIAL MEDIA PLATFORMS

TRANSFERRING YOUR PERSONAL DATA

HOW WE KEEP YOUR PERSONAL DATA SECURE

YOUR RIGHTS REGARDING PERSONAL DATA

LINKS

UPDATES

COOKIE POLICY

• Audience monitoring (i.e. Matomo,...)
• Social media (i.e. Facebook, Linkedin,...)
• Marketing

1. Technical session cookies for site management: when you access the site, a session cookie and a cookie “token” with a unique encrypted session id code is passed to your computer. This session cookie then controls your access to the site for that session, and is deleted once you close your browser or log off from the site. These cookies also allow us to identify your device and preferences when you return to our website, such as customized features, language and regional preferences. These cookies are an essential part of the site delivery system, and you will not be able to fully use our site without these cookies enabled. [The information gathered by these cookies is anonymous, and is used only to improve your experience on our website.
2. Technical cookies from our subcontractors: several tools dedicated to functional capabilities of our platform may be passed to your computer with their relevant ‘tokens’. Tokens cookies may persist for different amounts of time, depending on the 3rd party vendor (e.g: Filestack, Algolia, etc.)
3. Third-party cookies for audience monitoring: We may use Matomo, Google Tag Manager, Hotjar or other tools to monitor traffic on our site. When you visit our site, these programs set certain cookies that record statistical information about your visits to the site. We measure the number of visits, the number of pages viewed as well as visitors' activity on the site and their frequency of return. This helps us improve our website and its functionality, for example, by ensuring that users can navigate it intuitively. These cookies do not store any personal information that could be used to identify you.
4. Third-party cookies for marketing: If marketing tools are configured on the platform, these cookies will be used to send you communications. (deactivated by default)
5. Third-party cookies for social media: If the platform allows you to register using social media Single Sign On connectivity, we will use the information stored in these cookies to authenticate you.

Cookie	Description	Opting out	Duration
_agorize_session	Contains information about the navigation session and allows the user to access the site	N/A	Expires at the end of the session.
cookies_policy_accepted	Saves a user's choice regarding cookies	N/A	13 months
jwt_token	Contains a key specific to the user after successful login. This is a mandatory cookie to navigate as a logged in user.	N/A	7 days
jwt_payload	Contains user information specific to the user after successful login. This is a mandatory cookie to navigate as a logged in user.	N/A	7 days
remember_user_token	Keeps the user logged in if the remember me option is selected upon login	N/A	14 days
hide_profile_incomplete	Helps users filling their information on the website	N/A	13 months